The following screen will show all batches and their current approval status. From this screen, you may add a new batch or delete a selected batch.
If ACH has not been configured for your financial institution, a message will display stating "ACH has not been configured. Please contact your financial institution." Buttons on the page will be disabled.
- Batch Name – When creating the batch, an identifying name is added. This name is not used when creating the transaction file sent to FED.
- Entry Desc – This field is a ten character alphanumeric description of the transactions in this batch.
SEC - This field is an entry class field. It describes the type of transaction to FED and the Receiving Institution. The six valid selections are PPD, CCD, RCK, CTX, TEL and WEB.
- PPD – Prearranged Payment and Deposits - Used to credit or debit a consumer account. This is most commonly used for payroll deposits and preauthorized bill payments.
- CCD – Corporate Credit or Debit - Used to credit or debit business accounts. This is most commonly used in business-to-business transactions.
- RCK – Re-presented Check Entries - Used to debit a consumer or business account. It can only be used to electronically re-present a physical check that was returned because of insufficient funds or uncollected funds.
- CTX – Corporate Trade Exchange – Used to transfer funds within a trading partner relationship. ANSI ASC X12 message or payment related information will be included in multiple addenda records.
- TEL – Telephone-Initiated Entry – Used for the origination of a Single Entry debit transaction to a consumer’s account following an oral authorization obtained from the consumer via the telephone. It can only be used when there is either (1) an existing relationship between the originator and the receiver, or (2) no existing relationship between the originator and the receiver, but the receiver has initiated the telephone call.
- WEB – Web Initiated Entry - Used to debit a consumer account. It can only be used if electronic authorization through the Internet was given to create an ACH item.
- Effective - This is the date for the transaction to be posted. While it can be in the past, future dated items can only be 1 day for debits and 2 days for credits.
- Debits / Credits - This is the total amount of all debits and credits within the batch. If the batch total is zero, there is either no transactions included, or there are pre-notifications making up the batch. Zero dollar batches are ignored unless the items are marked as pre-notes.
- Status – The current status of the batch. Unapproved batches appear in red, whereas approved batches appear in green. There are two types of approved batches: those that were automatically approved when created and those that are approved on this overview page.
- Expand Icon } - Expands the batch, displaying the transactions within the batch. The information included for each transaction is the name, account number, routing number, identifier if it is a pre-notification, amount if debit, and amount if credit.
Add New Scheduled Batch – To add an additional batch, select the green plus sign.
If you attempt to make a change to a batch while on the Edit Batch page, and the batch has been modified in the mean time, a popup will notify you and the updated batch information will display.
The popup will let the user know that the batch has been modified and that the most current batch information has been loaded. Clicking ok in the popup will cause the most current batch information to be displayed.
- Batch Name: This field is defined by the user creating the batch. The name is only used to identify the batch and will not be used in creating the NACHA file that is sent to FED.
- Offsetting Account: This field is a drop-down list of the available accounts that are linked to your login and have been granted the appropriate rights to be used in the ACH file creation process.
- Entry Description: This field is a 10 character alphanumeric description of the transactions in this batch. It is followed by the name of the submitter, IP address, and geographical location of where it was submitted.
- Company: Select the company you wish to identify yourself as when originating this batch.
- Payment Related Information: This can describe the type of transaction you are processing. This field is 20 characters alphanumeric that is usually less accessible than the Entry Description but can contain twice the data.
- Display name and Company Identification: This non-editable information is populated when you select a Company.
- Entry Class: This field describes the type of transaction to FED and the Receiving institution. The six valid selections are PPD, CCD, RCK, CTX, TEL and WEB.
- Schedule Type: This field will determine if the batch should be a One-Time transaction, a recurring transaction, or an unscheduled batch. Depending on the Schedule type, the system will need varied amounts of information. If you select Unscheduled, the system will need no further information.
- One-Time: The batch is given one effective date that it is scheduled to occur on.
- Holiday: If you happen to select an effective date that falls on a holiday, the system will need to know if you want the transaction to post before or after this Holiday. The valid selections are Before and After.
- Effective Date: This is the Date you would like the batch to be posted.
- Retain After Last Transfer: This would change the batch to an Unscheduled Schedule Type after it has processed. This would be done to allow this transaction to be re-created easily sometime in the future.
- Recurring: Allows you to set up a recurring batch to go out at scheduled intervals.
- Skip Next Transfer Date: This field will allow you to skip the next transaction date, but start working as normal after that date.
- When: This field would set the frequency of the batch. The valid selections are Weekly, Every Other Week, Monthly, Every other month, Every 3 Months, Every 6 Months, and Yearly.
- End Date: This is the Date at which the batch will stop recurring.
Once all appropriate fields have been populated, you may select Save Batch to Save your input or Previous screen to cancel your input.
Now that a Batch has been created, detail or transactions can be added to that batch. You can begin the process by selecting the Add New Detail option.
- Name: Name of the Recipient
- Account: Account number the transaction will post to.
- Routing: 9 digit routing number belonging to the Financial Institution where the Recipient’s account exists.
- Pre: This field will indicate you want to create a pre-notification rather than a live transaction.
- Amount: Amount of the transaction input in dollars and cents.
- DR: Check this box if the transaction should be a debit. Leave it unchecked for a credit.
- Acct Type: The drop-down list will allow you to select what type of account you want the transaction to post to. The valid selections are Checking, Savings, Loan, and GL.
- Identification: Enter the Identification number of the Recipient’s account. This is an optional field.
- DD: A discretionary Data field, this is a two character alphanumeric optional field.
- Payment Related Information: Enter additional information into this field for this transaction only.
Once all fields have been input, select Save to save the data or Cancel to cancel the input. This must be done for each individual transaction. After you make this selection, you may click Add New Detail to add an additional transaction to this batch.
If you attempt to edit a batch and the batch has been modified since the page was loaded, you will be prompted with the Recently Modified Batches popup.
The popup will display all batches that were modified since the last page load and will let you know that your changes will not be saved. Clicking ok in the popup will cause the most current batch information to be displayed.