- Batch Name: This field is defined by the user creating the batch. The name is only used to identify the batch and will not be used in creating the NACHA file that is sent to FED.
- Entry Description: This field is a 10 character alphanumeric description of the transactions in this batch.
- Discretionary Data: This can describe the type of transaction you are processing. This field is 20 characters alphanumeric that is usually less accessible than the Entry Description but can contain twice the data.
- Entry Class: This field describes the type of transaction to FED and the Receiving institution. The six valid selections are PPD, CCD, RCK, CTX, TEL and WEB.
- Offsetting Account: This field is a drop-down list of the available accounts that are linked to your login and have been granted the appropriate rights to be used in the ACH file creation process.
- Company: Select the company you wish to identify yourself as when originating this batch.
- Display Name: This non-editable information is populated when you select a Company.
- Company Identification: This non-editable information is populated when you select a Company. This will be either the EIN or the Identification number as set up on the Cash Manager >> Company Setup tab. The Use EIN as Identification flag controls which field is used.
- Schedule Type: This field will determine if the batch should be a One-Time transaction, a recurring transaction, or an unscheduled batch. Depending on the Schedule type, the system will need varied amounts of information. If you select Unscheduled, the system will need no further information.
- Holiday: If you happen to select an effective date that falls on a holiday, the system will need to know if you want the transaction to post before or after this Holiday. The valid selections are Before and After.
- Effective Date: This is the Date you would like the batch to be posted.
Save in Unscheduled Batches After Last Scheduled Transfer: When the “Allow Customer Decision on Batch Retention” option is enabled, the “Save in Unscheduled Batches After Last Scheduled Transfer” option is displayed and you have the ability to edit the option. The checkbox is marked by default. If you leave the checkbox marked, that ACH batch will be moved onto the unscheduled batches grid after the last scheduled transfer.
If you unmark the checkbox, that ACH batch will not be moved onto the unscheduled batches grid after the last scheduled transfer; instead the batch will no longer appear on the system.
If your financial institution has this disabled, the “Save in Unscheduled Batches After Last Scheduled Transfer” option is displayed but the customer does not have the ability to edit the option. The checkbox is marked by default but is grayed out. This means that all ACH batches will automatically be moved off onto the unscheduled batches grid after the last scheduled transfer.
Approve on Save: This option appears for unscheduled and one-time batches if the appropriate permissions are set by your bank.
When Approve on Save is selected, and you have an Authenticator, an Authenticator Code box will display. A valid token must be entered in order to save the batch.
- Enable Auto-Approve: This option appears for recurring batches.When this option is enabled, all future instances of the batch will be auto-approved. If you would like to approve each instance of the batch separately, un-check this box, save the batch, and approve from the overview screen.
- Balance When Processed: If enabled, when this box is checked, an offsetting credit or debit transaction is automatically created in our system upon an Admin user approving batches in the Cash >> Approve ACH tab.
- Current Batch Details: You can add up to 99 details at a time.
When finished, click Save Batch.
Note: If you choose an Entry Class of CCD, when you enter batch details, a plus-sign button will be available to enter detailed child support information.