Payees can be added from both the Schedule tab and the Payee tab; the process is the same from both tabs.
You have the option to add either a company as a payee or an individual as a payee. Clicking the Add Payee button prompts you to select a payee type.
Choosing Individual prompts you to choose between three different options.
- The first option sends an email to the payee and allows the payee to provide their banking information.
- The second option allows you to enter the payee’s banking information.
Both of these first two options are electronic payment options.
- The third option is basically the functionality that existed before these first two options were added. This option allows you to enter the payee’s information and a paper check is mailed to the payee.
Selecting the first option will cause the Individual Payee form to be displayed.
This form differs from the "mail a check" form due to the addition of three fields: Email Address, Verify Email Address, and Shared Code. All three of the fields are required.
These types of payees will then show an "Email" designation under the payee nickname.
The payee will then receive an email at the email address the user entered when adding the payee. The email will contain a link that the payee can follow to provide their bank information.
After clicking on the link in the email, the payee will be taken to a site where they are asked for the shared code.
Submitting a valid shared code will direct the payee to a page where they can enter their bank account information.
The payee will be directed to a success screen after submitting their account information.
Selecting the second option will cause the Individual Payee form to be displayed. This is the option that allows you to enter the payee’s bank information.
The Individual Payee form contains a Payee Financial Account Info section. The section contains 5 fields: Bank Account Number, Verify Bank Account Number; Routing Number, Verify Routing Number, and Account Type. The account type dropdown has a checking option and a savings option. Each of the fields is required.
These types of payees will then show an "Electronic" designation under the payee nickname.
Selecting the third option will cause the Individual Payee form to be displayed. This resembles the form that was already in use when adding individual payees. A check will be mailed for all payments made to this payee.
All required fields are still marked with asterisks and users will be prompted if they attempt to move on without providing a value for any of the required fields.
These types of payees will then show a "Check" designation under the payee nickname.
Users are able to edit any of the three types of individual payees but the information they are able to edit varies depending on which type of individual payee they choose to edit.
The bank account number is masked when first going into the edit payee window, clicking on either account number field will cause the value to be fully displayed. Clicking outside of either field causes the values to once again be masked. Changing the value of either field will cause the field to no longer be masked.